[EADH] ADHO calls for hosts, DH2019


The ADHO Conference Coordinating Committee now invites proposals to host the following DH conference, in 2019.

Digital Humanities (DH) is the annual international conference of ADHO, the Alliance of Digital Humanities Organizations: http://www.adho.org. ADHO\’s constituent organizations are the European Association for Digital Humanities (EADH), the Association for Computers and the Humanities (ACH), the Canadian Society for Digital Humanities / Société canadienne des humanités numériques (CSDH/SCHN), the Australasian Association for Digital Humanities (aaDH), centerNet, and the Japanese Association for Digital Humanities (JADH). Our next joint DH conference will be held at the University of Kraków (dh2016.adho.org), Poland, hosted by the Jagiellonian University and the Pedagogical University of Kraków, 10-16 July 2016. DH 2017 will be held in Montreal, Canada, on the campus of the University of McGill and co-organized by the University of Montreal, 8-11 August 2017. DH2018 will be held in Mexico City, Mexico, co-organized by the Colegio de México and the Universidad Nacional Autónoma de México (UNAM) in alliance with the Red de Humanidades Digitales (RedHD).

On the 4th June 2014, the ADHO steering committee decided to adopt a three-year rotation for the DH conferences:  year 1 in Europe, year 2 in US/Canada, and year 3 \”open, but with a strong preference for sites outside Europe and US/Canada\”.

According to this three year rotation, DH2019 will be hosted in Europe.

We are particularly interested in proposals from areas where developed or developing digital humanities communities and organizations exist, who have not previously hosted a DH conference. But please note that the local organizers must be members of one of the ADHO constituent organizations, listed above.

The conference regularly attracts approximately 500 attendees, but recent years have seen a constant growth of numbers well beyond 500. It consists of 3-4 days of papers and posters. There are normally 4-6 parallel sessions per time slot, and a small number of plenary presentations and receptions. Meetings of the committees of the constituent organizations precede the conference, and lunchtime slots are normally used for member meetings of ADHO organizations.

The peer-reviewed academic program is developed by an international Program Committee appointed by ADHO constituent organizations. Local organizers at the host institution are responsible for the conference web site, provision of facilities, the production of a collection of abstracts, a conference banquet, and any other social events that the local hosts think appropriate. The conference is entirely self-financed through conference fees and any other financial contributions that ADHO or the local organizer is able to arrange. ADHO provides partial financial underwriting of the conference (and can, in certain circumstances, advance small amounts of funds for charges that need to be prepaid), and works together with the local organizers to ensure that registration fees and other income will support all conference expenditures; the details can be found in the ADHO Conference Protocol and related documentation. ADHO also finances certain conference awards, such as named prizes or bursaries. In consultation with the ADHO Program Committee, the local organizer may suggest plenary speakers whose travel, subsistence, and registration must be funded from the conference budget (see Conference Protocol for the details).

The local organizer is expected to set (and verify) three levels of registration fees: for members of ADHO constituent organizations, for non-members, and for students. The difference between the fee levels for members and non-members should make attending the conference as a member of one of our organizations cost-effective.

ADHO uses the conference management system Conftool, and the ADHO Infrastructure and Conference Coordinating committees provide support for this system, including access to data from previous conferences. Local organizers are required to use the Conftool system for registering participants and including them in special events such as the banquet, but actual credit card payments may be processed outside Conftool, by the local organizer.

Proposals should include:

An overview of facilities at the host institution; a summary of local institutional engagement and support for the organizer, and contingency plans in case of problems; possible arrangements for social events, to include the conference banquet; options for accommodation (with provisional costs, and attention to low-cost student housing); travel information and advice for participants; a provisional budget, with an estimated registration fee; options for payment (credit card, foreign currency etc) by participants; a brief outline of potential approaches to conference sponsorship; and any other information that will help the ADHO Steering Committee make a selection.

Proposers must be prepared to give a short presentation and to answer questions at the ADHO Steering Committee meeting (10 July) at the DH2016 conference in Krakow, Poland. The 2019 (European) host will be selected in Kraków. Potential organizers are invited to discuss their plans informally with the chair of the ADHO Conference Coordinating Committee, Claire Clivaz (claire.clivaz@isb-sib.ch) and with vice-chair James Smithies (james.smithies@kcl.ac.uk) before they submit a bid. Protocols, guidelines, information about past conferences, and a memorandum of understanding between ADHO and local organizers can be found here: http://adho.org/conference. Sample budgets and other information may be available for planning purposes on request.

Proposals should be submitted to Clivaz and Smithies in draft form by late May 2016.